Reporting requirements

Reporting requirements

Data Users who have accessed AEDC data via an application have a number of reporting requirements they must comply with as outlined in section 6 of the AEDC Data Guidelines. Projects are monitored to ensure that the conditions of release are being honoured, identify any emerging issues and notify stakeholders of research findings with potential policy or practice implications.

The main types of reporting are: 

Progress reporting

Multi-year projects must provide a short, summary progress report annually at a date determined during the data release process. The project will need to complete an Annual Report Form, which will be reviewed by AEDC Support and the Department.

A reminder email, with a link to the template, will be sent to the project contact, one month before the due date.

Project amendments

For projects that have been approved, an Amendment Form must be submitted if any aspect of the project changes. These include changes to the proposed study, project team, data handling and storage practices, as well as any modifications to the research plan or the publications plan. This form is also used to request extensions to approval dates and additional variables.

In some cases, fees may apply where there are significant changes to an already released dataset for an ongoing project.

Adverse Events

Any adverse events must be communicated to AEDC Support, followed by the completion and submission of an Adverse Event Form. All breaches will be referred to the Department’s legal and privacy areas for examination.

Project finalisation

When a project’s data analysis and publication writing has been completed (or the project is abandoned or terminated), Data Users are required to complete a Final Report Form. A Secure Data Destruction Form is also required to be completed to confirm that the AEDC data has been destroyed at the conclusion of the research.